Travel Reimbursement

Preparing for Your Move | Getting Settled | Making Osan Home

Submitting a Travel Voucher at Osan AB

Schedule your Finance In-processing appointment. Appointments are held at the Mustang Community Center, Bldg 1313, Tuesday thru Thursday, 0800-1200.

Bring the following documents:

Complete set of orders, to include all amendments
Receipts (Airfare, Hotel at Ports, Shuttle, etc.)
Form 788 /Vehicle Turn-in Form from the VPC, if applicable
Recruiter’s Assistance Program (RAP) Letter, if applicable
Temporary Lodging Expense (TLE) Itemized Lodging Receipt from your Previous CONUS base, if applicable
Original Marriage Certificate plus 1 Copy, if married en route
Birth Certificate for newborns, if not already updated with Finance

Authorized Travel Reimbursable Expenses

Airfare (if doing circuitous travel, ensure it’s on your orders or amendments)
Baggage Fees (only if airline is a Non-U.S. Flag carrier. Ex: Air France, Korean Air, etc.)
Commercial Transportation to/from the airport
Port Lodging (one (1) night)
Temporary Lodging Expense (TLE) (only if PCSing from CONUS bases. Members PCSing from OCONUS receive Temporary Lodging Allowance)

Pet Travel Allowance

As of Jan 1^st, 2024, military members can claim pet transportation expenses for reimbursement. Below are the types of pet expenses that can be claimed as reimbursable.

CONUS (Not to exceed $550.00 per PCS, for one pet):

Mandatory Microchipping
Boarding Fees
Hotel Service Charges
Licensing Fees
Pet Shipping Fees

OCONUS (Not to exceed $2000 per PCS, for one pet):

All CONUS expenses listed above
Quarantine Fees
Titer-Level Testing

Note: Members are required to use government or government-procured transportation (if available) or reimbursement for transoceanic transportation is not authorized.

Funding Your Move Prior to Reimbursement

If your family needs financial assistance to help pay for travel expenses before you are reimbursed, check out these options.

Government Travel Card (GTC)

All Airmen on official government travel will be issued a GTC for permissible expenses while on official travel orders. GTCs may not be used while on leave status
Unpaid GTC bills charge a $29 late payment fee after it becomes 60 days delinquent. Unpaid GTC bills can impact an Airman’s personal credit score. Mission Critical Status prevents GTCs from going delinquent for members in certain situations. Consult your losing unit’s Agency Program Coordinator for details and to be placed in Mission Critical Status prior to departure

Base Pay Advance

One-month base pay (minus deductions) can be advanced 30 days prior to departure or 60 days after arrival
Review all options before taking a PCS pay advance. This must be paid back within 12 months. Certain situations require your unit commander’s signature. Contact the Finance office for more information

Air Force Aid Society

Active Duty members can apply for a standard loan to assist with pet transportation costs. Members must submit a current LES, a quote of the total cost (not paid) and a budget worksheet. Grants may be authorized based on need
Loans are repaid by allotment, usually within 12 months (NTE 24 months)

TLA Reimbursement Process

DoD members are authorized Temporary Lodging Allowance (TLA) upon arrival and can submit paperwork for every 15 nights of lodging to be reimbursed for meals and/or lodging costs.

Military members must file for TLA reimbursement in 15-day increments. To do so, visit the Osan Housing Office, Bldg 600, with copies of the following items:

Copy of the hotel PAID RECEIPT showing charges for 15 days
If residing with a friend, you can only claim “meals only.” Meal receipts are NOT required
Copy of PCS orders and amendments
If staying off base, a copy of the non-availability statement issued by Lodging

Osan Finance Office
Bldg 938 (Behind the Enlisted Club, across the street from 7AF HQ)
DSN 784-5616 | Commercial +82 0505-784-5616

Hours of Operation
Mon-Fri: 0900-1400

Need help? Create a Finance Inquiry on the Comptroller Services Portal (CSP) (CAC-enabled)